All you need to know about export documents in Nigeria
Export documents – According to the Federal Government, the nation’s non-oil export revenue doubled from N1 trillion to N2 trillion between 2018 and 2019.
The need for exportation of agricultural products from Nigeria to other parts of the world where they are required is now the real buzz, there’s a lot of money to be made, from the stats above, farmers and business owners enjoy a share of this revenue.
Just in case you want to start exporting your farm products abroad, this will serve as a guide to obtaining your most valuable export documents which without you cannot make a headway.
As an individual or business who wish to export from Nigeria, it’s assumed you’re a registered business already, you’re to as well register with the Nigerian Export Promotion Council (NEPC), this body has the responsibility to grant license for exportation of agricultural commodities.
You may be on a lookout for:
- Import and export procedure in Nigeria
- Export guidelines in Nigeria
- How to obtain export and import license in Nigeria
- Export duties in Nigeria etc, rest assured this guide will give an insight.
Exportation of goods generally passes through three dynamics namely:
- Export registration and licensing
- Documentation proper and
- Customs clearance formality
The following are export documents you ought to sort out prior exportation of your agricultural products in Nigeria.
- Exporter Registration Document
- Export Contact Document
- Quality Assurance Documents
- Commercial Documents
- Financial Documents
- Goods Movement Documents
Exporter Registration Documents
To export goods, you need to first register with the Nigerian Export Promotion Council (NEPC)
You will have to make the following available en-route to this:
- Exporter’s certificate issued by NEPC, this certificate licenses you as an exporter and proves you eligible to benefit from NEPC fronts.
- To obtain this document, you may have to visit the NEPC e-registration page here.
Export Contact Document
Like it sounds, it’s an agreement between the seller and the buyer centered on the terms of exportation. Embed in it are:
- A signed export contract, this is issued by you and the importer
- This document spells out a binding obligation between the seller and the buyer (contract)
Quality Assurance Document
This document aid you ensure the goods you intend to export conforms to safety standard, which could involve recognized international bodies. It houses the following documents.
- Phytosanitary certificate for agricultural commodities issued by (NAQS)
- Health certificate for processed and semi-processed food items issued by (NAFDAC)
- International veterinary certificate for animals and animal products issued by (DVPCS)
- Fumigation certificate for agricultural commodities issued by (FPIS)
This document houses products values and quantities, as well prepared and issued by the exporter, it include:
- Porforma Invoice – This contains quantity and unit prices of the goods being exported.
- Commercial Invoice – It indicates the value of goods to be exported in the currency of transaction.
- Packing list – Indicates the unit packaging and the total quantity of goods to be exported.
As you are aware, this is a document which evidences the financial transaction between the seller and the buyer who are the exporter and the importer here. It houses:
- The Nigeria Export Proceed form (NXP), issued by the commercial bank, which in itself captures the value of the export transaction for economic development. This as well helps to access Export Expansion Grant should it be necessary.
- Commercial Invoice – Which indicates the value of goods for export in the currency of transaction
- Final Invoice – This is issued by the exporter, which indicates the actual value of the goods exported in currency of transaction for the purpose of payment by the buyer who is likewise the importer.
Goods Movement Documents
This document contains all aspects of delivery of goods to the buyer in specified directives as contained in the export contract. It houses the following documents:
- Clean certificate of inspection, issued by government appointed Pre-Shipment Inspection Agencies. It shows the quality, quantity and price competitiveness of Nigerian exports.
- Certificate of Weight and Quantity – issued by the independent quality assessors (SGS), this certificate ensures the goods meet quality and standard dully weigh as stated in the contract of agreement.
- Certificate of origin – This is issued by the National Association of Chambers of Commerce, Industry, Mines and Agriculture (NACCIMA), this shows the origin of the goods.
- Bill of Lading – This is issued by shipping agency which indicates the details of goods transported by sea.
- Air Way Bill – This is issued by Airlines, which indicates the details of goods transported by air.
- Road Transport Bill – This is issued by logistic companies, which indicates the details of goods transported by road.
For importation into Nigeria, there are specific guidelines for documentation just like export documents, do however endeavor to stay close for another exciting but yet educating publication that will aid and provide answers to all your export and import enquiries.
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